Privacy Policy

1. Who we are

Scrutiny Talent provides recruitment, search, training, career development, workforce planning and people systems support for charities, regulated and safeguarding-led employers.

For the purposes of data protection law, Robert Prince trading as Scrutiny Talent is the controller of personal information collected through this website and in connection with our services.

Contact: hello@scrutinytalent.com

2. What personal information we collect

Contact details

Name, email address, phone number, organisation name and job title.

Enquiry information

Information you provide when completing a contact form, sending an email, calling or messaging us.

Client and supplier information

Business contact details, project information, correspondence, contracts, invoices and payment-related information.

Candidate or recruitment-related information

If you engage with recruitment or search services, we may process information such as CVs, employment history, qualifications, skills, salary expectations, availability, interview notes and other information relevant to recruitment activity.

Training or consultancy information

Information relating to training bookings, workshop attendance, project requirements, organisational context and service delivery.

Website and technical information

IP address, browser type, device information, pages visited, referral source and basic analytics data where analytics tools are used.

3. How we collect personal information

We may collect information when you:

• Visit the website
• Complete a contact form
• Email, call or message Scrutiny Talent
• Engage us to provide services
• Send a CV or recruitment-related information
• Attend training or workshops
• Communicate with us through LinkedIn or other professional channels
• Are introduced to us by a client, candidate, supplier or professional contact

4. How we use personal information

• Respond to enquiries
• Provide recruitment, search, training, advisory or workforce services
• Manage client and candidate relationships
• Assess suitability for recruitment opportunities where relevant
• Prepare proposals, contracts, reports and service documentation
• Deliver training, workshops or consultancy projects
• Manage invoicing, accounting and business administration
• Improve the website and user experience
• Meet legal, regulatory, tax and record-keeping obligations
• Protect the security and integrity of the website and business

5. Lawful bases for processing

We only use personal information where we have a lawful basis to do so. Depending on the context, this may include:

Contract

Where processing is necessary to take steps before entering into a contract or to provide services under a contract.

Legitimate interests

Where processing is necessary for legitimate business purposes, such as responding to enquiries, managing client relationships, providing recruitment or consultancy services, improving services and maintaining business records.

Legal obligation

Where processing is necessary to comply with legal, tax, accounting or regulatory obligations.

Consent

Where consent is required, such as for certain non-essential cookies or specific marketing activities.

6. Recruitment and candidate information

Where Scrutiny Talent provides recruitment or search services, candidate information may be used to assess suitability for roles, discuss opportunities, present relevant information to clients with appropriate permission, arrange interviews and manage recruitment processes.

We will only share candidate information with clients or prospective employers where there is a clear recruitment purpose and appropriate consent or lawful basis.

7. Sharing personal information

• Clients or prospective employers as part of recruitment or search activity
• Professional advisers such as accountants, insurers or legal advisers
• Service providers such as website hosting, email, cloud storage, CRM, accounting or analytics providers
• Regulatory, legal or public authorities where required by law

We do not sell personal information.

8. International transfers

Some service providers may store or process information outside the UK. Where this happens, we will take reasonable steps to ensure appropriate safeguards are in place.

9. How long we keep information

We keep personal information only for as long as necessary for the purpose it was collected.

• General enquiries: up to 24 months
• Client and contract records: up to 7 years for tax, accounting and legal purposes
• Candidate or recruitment-related information: normally up to 24 months unless a longer period is agreed or required
• Training and project records: for as long as needed to deliver the service and maintain appropriate business records
• Website analytics data: in line with the settings of the analytics provider

These periods may vary depending on legal, contractual or operational requirements.

10. How we protect information

We take reasonable technical and organisational steps to protect personal information from unauthorised access, loss, misuse or disclosure. This may include secure email, password protection, access controls, reputable service providers, secure cloud storage and appropriate data handling procedures.

11. Your rights

Depending on the circumstances, you may have rights to:

• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent where processing is based on consent
• Complain to the Information Commissioner's Office

To exercise your rights, contact: hello@scrutinytalent.com

12. Complaints

If you are unhappy with how your personal information is handled, please contact us first so we can try to resolve the issue. You also have the right to complain to the Information Commissioner's Office: https://ico.org.uk

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this website.

14. Contact

For questions about this Privacy Policy or how personal information is handled, contact:

Scrutiny Talent
Robert Prince trading as Scrutiny Talent
Email: hello@scrutinytalent.com